Archive — Work

Note — 2019-11-14

IxDA Scotland logo

I’ll be speaking at the next IxDA Scotland community meetup about our user research with the Learn Foundations project.

Duncan’s talk will take us through how the University of Edinburgh’s User Experience Service has undertaken a comprehensive programme of user research supporting a project aimed at improving students’ experience accessing course materials digitally. Find out how they developed a programme of multiple user research methods to understand what students really need.

Time: Wednesday 4 December
Venue: Amazon Development Centre, 2–4 Waterloo Place, Edinburgh

Full details about the IxDA community meetup event

Maybe see you there?

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Understanding design better by looking from different levels of magnificationNicola DobieckaWebsite and Communications Blog

Screenshot from Powers of Ten showing a man having a picnic

My colleague Nicola Dobiecka wrote this brilliant blog post about how designers need to take different approaches depending on the level they are working at. It builds on Jared Spool’s analogy with Charles and Ray Eames’ classic film Powers of Ten.

Essentially, colleagues at different levels of the organisation have different perspectives. All valid, but all require different skills and processes.

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First click tests — building up the elements of user experience for Learn FoundationsWebsite and Communications Blog

First click heatmap

We had developed an information architecture and tree tests as part of our programme of user research for Learn Foundations. The next step was to use first click tests to pit the new template against existing courses.

The latest post in my series for the Website and Communications blog about our user research work around the University of Edinburgh’s virtual learning environment.

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Note — 2019-09-02

I’m doing a couple of talks this week. They are both about the user research we’ve been doing for the Learn Foundations project.

This evening I will be presenting at the Edinburgh UX monthly meetup. It’s a friendly meetup and it’s free, so do come along if you’re interested.

Then on Wednesday I’ll be presenting with my colleagues Karen Howie and Paul Smyth at the Association for Learning Technology (ALT) Annual Conference.

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Card sorting has informed a new information architecture for Learn coursesWebsite and Communications Blog

Results of the card sorting study

How we used card sorting to help us devise a consistent information architecture for Learn VLE courses at the University of Edinburgh.

775 students participated in the study — and no two students submitted the same card sort. This highlights the great challenge faced by the Learn Foundations project in attempting to create a more standardised template that meets the wide variety of needs across the University.

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The one thing about your spouse’s personality that really affects your careerAndrew O’ConnellHarvard Business Review

Two pairs of sandals

It has been found that having a conscientious spouse helps lead to an increase in income, number of promotions and job satisfaction. Why?

First, conscientious spouses handle a lot of household tasks, freeing employees to concentrate on work (“When you can depend on someone, it takes pressure off of you,” Solomon told me).

Or, put another way, if someone else is doing all the dirty work at home, it gives you the privilege to focus on your career.

I wonder if there’s research to say what the effect is if both people in a relationship share household duties equally. Hopefully if both partners are conscientious, both feel the benefits in their careers.

Support each other. Teamwork! 🐌🐢

You can support your spouse in supporting you. If you depend on his or her reliability, diligence, and goal orientation, don’t take those traits for granted. Maybe you’ve been standing heroically at the bow for so long that you’ve forgotten how much effort it takes to row. So sit down and row for a while.

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Creating the perfect UX workshop bag@kyecassUX Collective

✔️ Love stationery
✔️ Love workshops

This is a great guide to workshop essentials. I’m impressed that this kit contains a wider variety of materials, and yet seems so much smaller than the workshop bag we use at work. Maybe we rely too much on mountains of sticky notes!

I’d be tempted to add planning poker cards to this list. Planning poker is usually thought of as a technique for estimating work in agile projects. But it can also be used as a prioritisation technique in workshops.

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Top tasks surveys have identified what really matters to students using LearnWebsite and Communications Blog

Pie chart of students' top tasks in Learn

As part of our programme of user research in support of the Learn Foundations project, we have carried out a top tasks survey to understand what students need when accessing course materials online.

What we found was that students value three items much more than everything else. Those items are all to do with lectures.

See the full post to find out more.

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The elements of a better user experience in LearnWebsite and Communications Blog

The sketch that started it all

As part of the Learn Foundations project, we have carried out a programme of quantitative research to ensure a user-centred approach to solution development.

The Learn Foundations project team wanted to develop a new template using a user-centred approach. This template would be designed to introduce more consistency between different courses in Learn. But it also had to support a diverse variety of needs across different courses, supporting different schools, colleges and teaching needs. It also had to be developed quickly.

We took inspiration from a classic user experience diagram to ensure this new template could be built on firm foundations.

This post introduces the steps we took. Forthcoming posts will describe each step in more detail and some of our key findings.

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Interviews with students to understand users’ needs and contexts around LearnWebsite and Communications Blog

Foam board summarising insights from interviews with students

Summarising the key findings from a set of user interviews I conducted with students on their needs around accessing course materials digitally. Just one of the strands of the Learn Foundations project, which I still have much more to write about.

After analysing and synthesising the insights gathered through the interviews, we built up a picture of how and why students’ experience with Learn varies throughout the year as students attempt to complete different tasks. This is presented as a semester in the life of students using Learn.

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Khoi Vinh on how his blog amplified his work and careerOwn Your Content

Khoi Vinh illustration

An interview with Khoi Vinh on the benefits of blogging.

Blogging has always been pivotal to my career. When I was offered my first ‘proper’ job as a web editor at the University of St Andrews, I only really had my blog to speak for. Yet it was enough to get my name out there, and to enable me to develop web skills.

Since then, I’ve had less and less spare time. Now it’s a huge challenge to find the space for myself to blog.

I’d done well last year by publishing something every day. But recently I fell off the wagon. So this line from Khoi Vinh’s interview stood out to me:

I think you’ve just got to do it consistently, repeatedly, and you’ve got to be undeterred by the time it requires and the inconvenience in your life that it generates.

I’ll try to be more tolerant of that inconvenience. It will probably pay off in some way I can’t imagine just now, like it did 10 years ago.

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Encouraging self-service through improving content at the University of EdinburghLauren TormeyGatherContent

Diagram demonstrating process of continuous improvement

My awesome colleague Lauren Tormey wrote this blog post about a brilliant project she’s been involved in. She has been collaborating with our Information Services Helpline to reduce unnecessary support calls by iteratively improving content with a regular cycle of usability testing.

Over two summers, we had done work to improve content related to getting a student ID card. This was another case of turning long pages with giant paragraphs into concise step-by-step pages.

From July to September 2017, the IS Helpline received 433 enquires related to student cards. For this same period in 2018, they received 224, so the figure nearly halved. I repeat: halved.

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User research into the needs of students and staff using LearnWebsite and Communications Blog

Me running a workshop for Learn Foundations

Since September, my main focus at work has been to carry out a comprehensive programme of user research for a project aiming to improve services surrounding Blackboard Learn, the University of Edinburgh’s main virtual learning environment.

I wrote this blog post providing a high-level overview of all the work that’s taken place this academic year. More detailed blog posts about each of the strands of research will come in due course.

This is been a brilliant project to be involved in. We’ve been given a lot of time and freedom to do large amount of research in support of one of the university’s most important digital services, used daily by most of our students, and many staff members.

We have made some really important discoveries. This work is ensuring that improvements are based on a strong understanding of users’ behaviour and needs when working with course materials digitally.

Check out this video, where I describe the work and some of the findings in a bit more detail, and keep an eye out for the forthcoming blog posts.

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Improving student experiences in Learn: usability testing showcase and workshopInformatics Learning Technology Service

Prioritised usability issues

My colleague Alex Burford from the University of Edinburgh School of Informatics has written this great blog post about some usability testing we have conducted in support of the Learn Foundations project.

I thoroughly enjoyed working with Duncan Stephen on this mini project. The feedback was informative, encouraging, and a call to action. I’m looking forward to embedding similar practice across the School for alternative platforms for content delivery.

You can read my own reflections on this work at the Website and Communications team blog.

Each month we are working with a different school to conduct usability testing in Learn, the virtual learning environment, to inform improvements to the Learn service.

This is just one strand of a huge amount of user research I’ve been carrying out for the Learn Foundations project. It’s been a fascinating and very enjoyable project to work on. I’ve been pretty lax at writing about it yet — but I’ll be posting much more about it soon.

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Photo — 2019-03-20

People affinity mapping

I had a fabulous day at the Service Design Academy bootcamp yesterday.

It’s part of the PDA in Service Design. I never thought I’d be a student again. But I’m loving the opportunity to get stuck in and get talking to like-minded peers from other organisations.

It’s great to be back in Dundee again too! Looking forward to seeing what day two has in store.

Generating ideas

Generating ideas

Distilling our ideas

Distilling our ideas

View of V&A Dundee

The view from my hotel window

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Note — 2019-01-06

It’s 10 years since Woolworths closed down. I worked there at the time. To this day, the whole experience is among the most surreal of my life.

At the time, I wrote a lengthy series of blog posts detailing my own story of the goings-on around the failure of one of Britain’s most iconic businesses.

Being on the shop floor while a British institution collapsed around me taught me a bit about business. But it taught me a lot about people. Enjoy this look back.

(These used to be linked to each other using a WordPress plugin, but these were lost during a migration — so here they all are.)

  1. Woolworths: The curiously British US-based company
  2. Woolworths as it was known and loved, and neglected
  3. Woolworths: Childhood memories and adult gripes
  4. It wasn’t just the credit crunch
  5. The blunder of Woolworths
  6. Identity crisis
  7. The beginning of the end
  8. The nasty side of human nature
  9. Woolworths: Final thoughts and wrapping up

For more on Woolworths 10 years on from its collapse, check out Graham Soult’s excellent report.

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UX your life: Applying the user-centered process to your life (and stuff) — JD Jordan, Smashing Magazine

UX your life: Applying the user-centered process to your life (and stuff) — JD Jordan, Smashing Magazine

I’m always in two minds about whether people should use work-based techniques on personal problems. I have heard of people using Trello boards at home to organise tasks, which sounds as nightmarish as it sounds sensible. I’ve even heard of people running scrum-style weekly planning meetings with their family, which definitely sounds overboard to me.

But I do like the look of some of the ideas here. For instance, I’m keen to map out out my life in weeks.

And I already know that affinity mapping can work great at home and for other stuff.

When we did the MoRun in November, Lauren and I made an affinity map to decide which of two runs to enter. My gut feeling told me another run would be better. But writing down all the pros and cons of each race, and grouping them, made it clear that my gut feeling was actually wide of the mark.

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Making work meaningful: A leader’s guide

Making work meaningful: A leader’s guide

McKinsey report on how to engage employees.

People who find meaning at work are happier, more productive, and more engaged. Four practical interventions can help make the search more likely to succeed.

I am struck by how two of the four interventions listed are fundamentally about understanding your users better.

Reduce anonymity

Talk with employees about who their customers are, and encourage each employee to connect with one.

Build regular, face-to-face interactions with customers into existing processes, stimulating employees to learn who is most affected by their work.

Help people grasp the impact of their work

Invite customers who have had the best—and worst—experiences with your products to talk with employees in person so your team can see how their work affects customers.

Another reason why user experience is worth it.

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Inventive tips for separating your job from your life when you work from home

Inventive tips for separating your job from your life when you work from home

I don’t work from home, but I still enjoyed this piece on little rituals that help you separate work time from personal time.

I’m glad of my 30 minute buffer between home and work. As I’ve said before, I wouldn’t reduce it. The walk helps me ease my way into the day, and gives me the headspace to prepare for what’s to come, or — if it’s the end of my day — what’s just happened.

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Keeping digital teams happy versus keeping customers happy

Keeping digital teams happy versus keeping customers happy

Gerry McGovern tells the story of trying to persuade a digital team of what they needed to fix.

“It would be nice to fix these problems,” one person said. “But the team needs also to be able to do exciting things. We need to be able to innovate.”

Unfortunately, people at work often place too much emphasis on their own enjoyment. But our work only has meaning if it is providing value to someone.

Work shouldn’t be exciting. There’s a job to do.

See also:

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Platforms, agile, trust, teams and werewolves

Platforms, agile, trust, teams and werewolves

Sometimes you go to conferences or meetups and they feel like a bit of a chore. You end up listening to a lot of PR spin from people who only want to share the best good news they’ve got. They’re usually under pressure to show their best side, and to sell their own success. We get why that happens, but it can be a dull experience if you’re in the audience.

This point from Giles Turnbull at Public Digital chimes with something that has been on my mind a bit recently.

People often talk about “failing fast” or being “unafraid to fail”. But those same people are often suspiciously unwilling to speak about their failures.

In a way that is understandable. But it would be good to hear more people genuinely opening up about the things that have gone wrong. Don’t just constantly trumpet the things that are going great (or the things that aren’t going great, but you say they are). If it’s true that you learn from failure, help others by sharing that — as well as your success stories.

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UX Scotland 2018 — my day-by-day notes

UX Scotland 2018 — my day-by-day notes

Some more follow-up to the UX Scotland conference, which I have published over on the University of Edinburgh Website Programme blog.

I set myself the challenge of writing a summary of each session I attended at UX Scotland, as a way of forming my own thoughts on each topic, and to make sure to follow up on everything I wanted to.

This resulting blog post is long. But I am sharing this on the basis that others might find it useful and seek to learn more about these topics, as I did.

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The rise of business bullshit — and how we can fight it

The rise of business bullshit — and how we can fight it

The modern organisation is obsessive about collaboration and consultation – but encouraging everyone’s opinions on everything invites bullshit.

Social media should have taught us by now that more opinions aren’t necessarily better…

The same applies to work. More consultation = more bullshit.

This is so true. Increasingly, I find myself feeling exasperated if I’m asked the provide an opinion on something I have no evidence about. We are often pressurised into giving opinions — “you’re supposed to be the expert”.

Baseless opinions fly around left, right and centre in any workplace. The last thing the world needs is another middle class dude like me with yet another opinion.

Let’s find the evidence instead.

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UX Scotland 2018 write up

UX Scotland 2018 write up

My colleagues and I have gathered together our thoughts on our highlights of the UX Scotland conference.

I am also in the process of writing up some further thoughts on most of the other sessions, which I will publish to the University Website Programme blog soon.

But in the meantime, find out about my top three sessions, and the things I intend to put into practice as a result of attending the conference.

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Hacking your innovation mindset

Hacking your innovation mindset

Design thinking is about being a problem finder, not just a problem solver.

This line has reminded me of a project or two from the past year. Some of my biggest eureka moments have been around understanding what the problem actually was, and not what I had been told it was.

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Why small teams win

Why small teams win

Paul Taylor argues that small teams are undervalued, drawing an interesting comparison with introverts.

These small teams promote autonomy but also a better approach to collaboration. Having lots of small teams means they all need to be able to work together and to be able to access the common resources of the company, in order to achieve their larger goals.

The thinking has precedence in things like Brooks’ Law – which states that “adding manpower to a late project makes it later.” Getting bigger often means your communication overheads grow and doesn’t necessarily yield faster results. As Brooks said: “Nine women can’t make a baby in one month.”

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The subtle sexism of your open plan office

The subtle sexism of your open plan office

When the architect responsible for an open plan office that made women feel watched compared it to being on a nudist beach, he undermined himself.

“I think it’s like going to a nudist beach. You know, first you’re a little bit worried that everyone’s looking at you, but then you think, hang on, everybody else is naked, no one’s looking at each other,” he told the researchers. “I think that’s what’ll happen, they’ll get on with it.”

The only problem is that sociological research of nudist beaches has shown that people do continue to watch each other–“men in particular, often in groups, look obsessively at women,” the researchers write. This kind of all-glass, no-privacy environment leads to a subtle kind of sexism, where women are always being watched and thus judged on their appearances, causing anxiety for many employees.

See also: What makes the perfect office?

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