Archive — Work
Inventive tips for separating your job from your life when you work from home
I don’t work from home, but I still enjoyed this piece on little rituals that help you separate work time from personal time.
I’m glad of my 30 minute buffer between home and work. As I’ve said before, I wouldn’t reduce it. The walk helps me ease my way into the day, and gives me the headspace to prepare for what’s to come, or — if it’s the end of my day — what’s just happened.
Keeping digital teams happy versus keeping customers happy
Gerry McGovern tells the story of trying to persuade a digital team of what they needed to fix.
“It would be nice to fix these problems,” one person said. “But the team needs also to be able to do exciting things. We need to be able to innovate.”
Unfortunately, people at work often place too much emphasis on their own enjoyment. But our work only has meaning if it is providing value to someone.
Work shouldn’t be exciting. There’s a job to do.
It’s official: Open plan offices are now the dumbest management fad of all time
New research suggests that open plan offices hinder collaboration rather than help it.
Previous studies of open plan offices have shown that they make people less productive, but most of those studies gave lip service to the notion that open plan offices would increase collaboration, thereby offsetting the damage.
The Harvard study, by contrast, undercuts the entire premise that justifies the fad. And that leaves companies with only one justification for moving to an open plan office: less floor space, and therefore a lower rent.
My current office is my first open plan one. I am still ambivalent about the benefits or otherwise of open plan. The shift may have contributed to my feeling that I had lost my mojo.
I definitely make heavy use of chat and messaging to communicate with people a couple of desks away. That might not necessarily be a bad thing. But I do miss the gently assertive act of simply walking into someone’s office to get their attention. It all seems a bit more difficult to do that in an open plan office.
Platforms, agile, trust, teams and werewolves
Sometimes you go to conferences or meetups and they feel like a bit of a chore. You end up listening to a lot of PR spin from people who only want to share the best good news they’ve got. They’re usually under pressure to show their best side, and to sell their own success. We get why that happens, but it can be a dull experience if you’re in the audience.
This point from Giles Turnbull at Public Digital chimes with something that has been on my mind a bit recently.
People often talk about “failing fast” or being “unafraid to fail”. But those same people are often suspiciously unwilling to speak about their failures.
In a way that is understandable. But it would be good to hear more people genuinely opening up about the things that have gone wrong. Don’t just constantly trumpet the things that are going great (or the things that aren’t going great, but you say they are). If it’s true that you learn from failure, help others by sharing that — as well as your success stories.
Understanding user behaviour for online learning recruitment
The University of Edinburgh Website and Communications team has recently been heavily involved in a pilot project to improve the journey of prospective online learning students, from investigation to offer. Read about our user research approach and how we ensured project outputs met the needs of users.
UX Scotland 2018 — my day-by-day notes
Some more follow-up to the UX Scotland conference, which I have published over on the University of Edinburgh Website Programme blog.
I set myself the challenge of writing a summary of each session I attended at UX Scotland, as a way of forming my own thoughts on each topic, and to make sure to follow up on everything I wanted to.
This resulting blog post is long. But I am sharing this on the basis that others might find it useful and seek to learn more about these topics, as I did.
The rise of business bullshit — and how we can fight it
The modern organisation is obsessive about collaboration and consultation – but encouraging everyone’s opinions on everything invites bullshit.
Social media should have taught us by now that more opinions aren’t necessarily better…
The same applies to work. More consultation = more bullshit.
This is so true. Increasingly, I find myself feeling exasperated if I’m asked the provide an opinion on something I have no evidence about. We are often pressurised into giving opinions — “you’re supposed to be the expert”.
Baseless opinions fly around left, right and centre in any workplace. The last thing the world needs is another middle class dude like me with yet another opinion.
Let’s find the evidence instead.
UX Scotland 2018 write up
My colleagues and I have gathered together our thoughts on our highlights of the UX Scotland conference.
I am also in the process of writing up some further thoughts on most of the other sessions, which I will publish to the University Website Programme blog soon.
But in the meantime, find out about my top three sessions, and the things I intend to put into practice as a result of attending the conference.
Hacking your innovation mindset
Design thinking is about being a problem finder, not just a problem solver.
This line has reminded me of a project or two from the past year. Some of my biggest eureka moments have been around understanding what the problem actually was, and not what I had been told it was.
Note — 2018-06-13
Why small teams win
Paul Taylor argues that small teams are undervalued, drawing an interesting comparison with introverts.
These small teams promote autonomy but also a better approach to collaboration. Having lots of small teams means they all need to be able to work together and to be able to access the common resources of the company, in order to achieve their larger goals.
The thinking has precedence in things like Brooks’ Law – which states that “adding manpower to a late project makes it later.” Getting bigger often means your communication overheads grow and doesn’t necessarily yield faster results. As Brooks said: “Nine women can’t make a baby in one month.”
The subtle sexism of your open plan office
When the architect responsible for an open plan office that made women feel watched compared it to being on a nudist beach, he undermined himself.
“I think it’s like going to a nudist beach. You know, first you’re a little bit worried that everyone’s looking at you, but then you think, hang on, everybody else is naked, no one’s looking at each other,” he told the researchers. “I think that’s what’ll happen, they’ll get on with it.”
The only problem is that sociological research of nudist beaches has shown that people do continue to watch each other–“men in particular, often in groups, look obsessively at women,” the researchers write. This kind of all-glass, no-privacy environment leads to a subtle kind of sexism, where women are always being watched and thus judged on their appearances, causing anxiety for many employees.
See also: What makes the perfect office?
“The workplace is killing people and nobody cares”
CEOs are the cause of the health care crisis: You are the source of stress, stress causes chronic disease, and chronic disease is the biggest component of our ongoing and enormous health care costs.
Do academic disciplines engage society?
An idea for how academia can make itself more relevant and accessible:
[I]t has been my view that universities should present their ‘shop windows’ in a more thematic way, with less of an emphasis on traditional Faculty structures (law, economics, physics, engineering, and so forth), and more on issues of general public and social concern. This will be easier if we do not construct all academic argument around the single subjects in which we were once trained.
Bringing focus to our findings: continued user research for the API Service
This is the final blog post in my short series about the user research I led on for the API Service at the University of Edinburgh.
This post covers the second half of the research, where we brought focus to the detailed picture developed in the first phase, and began to prioritise the issues to help the API Service team direct their ongoing work.
Crying over spilt milk: An empathy map example
I have recently been involved in a project with the University of Edinburgh UX Service to conduct user research for the API Service.
In one of the workshops we ran, we wanted participants to work with empathy maps to give us an insight into their experiences.
This post on the University Website Programme blog outlines how I introduced workshop participants to the concept of empathy maps, with an example around my own experience of buying milk.
Buying milk is a simple task that most of us carry out on a regular basis. But this example showed how using an empathy map can reveal a surprising amount of detail about the behaviours and feelings someone goes through when completing a task.
Strong culture = less process
Giles Turnbull argues that you should, “Collect things that future-you will find useful.”
Part of me recoils at this idea. I am naturally a bit of a hoarder. But as such, I make it part of my routine to occasionally tidy things away into the bin.
But it will undoubtedly be important to keep some of this stuff.
All this is a long-winded way of saying: be an archivist. Capture the things your people are thinking about and talking about, as well as the things they’re doing and delivering. The two are intertwined. They shape one another.
The Dunning-Kruger effect in innovation
The Dunning-Kruger effect describes the phenomenon whereby people with relatively little experience feel a high degree of confidence. This point is known as Mt Stupid.
Following this is the valley of despair, where the person loses their confidence, before slowly climbing the slope of enlightenment. The shape of this curve is strikingly similar to the Gartner hype cycle.
It is always tempting to think that I myself was atop Mt Stupid a couple of years ago, thereby making me on my way up the slope of enlightenment. However, I think this every time I see it.
This article makes the wise point that you can be on the slope of enlightenment for some issues, and still climbing your way to Mt Stupid on others.
However, given that the human condition makes it difficult for each of us to realise the limitations of our own knowledge, we’ll have to live with temporary outbursts of hubris. There is no reason to be self-complacent. Everybody is a wise expert in only a few things, while still climbing Mt Stupid in many, many others.
User experience research for the University of Edinburgh’s API Service
I have been leading some user research for a project at the University of Edinburgh to develop API Service. This post on the University Website Programme blog outlines the steps we went through in the first phase of the research. This included interviewing developers, running workshops, and developing personas and journey maps.
This has been a successful and rewarding project. It has been particularly interesting for me to do some UX work that wasn’t necessarily to do with a website. There will be a couple more blog posts about it to come.
An ode to writing with a human voice
More on the apparent decline of blogs from the Government Digital Service (GDS).
This article makes the excellent counterpoint to a recent GDS post apparently attempting to address the debate around the quality of their recent blogging efforts.
The measures of success cited include levels of ‘engagement’, aligning posts with campaigns, and instances of very senior officials publishing posts. This, to me, fundamentally misunderstands the value of blogging compared with more ‘formal’ communications. Aligning blogs more closely with PR activity doesn’t strengthen blogs— it nullifies their distinct value.
Of course, it is not just GDS who have suffered.
In the early days, blogging and social media was so vital precisely because it wasn’t traditional communications. When the communications people caught wind of the popularity of social media, they took control (which, for some reason, comms people are obsessed with). The comms crowd and the marketing mob turned social media into yet another stifled channel, designed to control the message, thereby destroying actual valuable communication.
What makes the perfect office?
Lessons for architects, designers and managers. What research has shown about office design and productivity.
It turns out that the most productive spaces aren’t the ones that are tasteful, “look professional” or have been designed by a starchitect. They are spaces that empowered people to make the space their own.
… [T George] Harris scoured the academic literature for any evidence that good design helped people to get things done, or to be happier in the office. He couldn’t find it. “People suddenly put into “good design” did not seem to wake up and love it,” he wrote. What people love, instead, is the ability to control the space in which they work – even if they end up filling the space with kitsch, or dog photos, or even – shudder – garden gnomes.
Trained designers tend to have a strong idea of what good taste is. But that often flies in the face of what most people actually want.
Relax! You’ll be more productive
A rare beast: an article about productivity that doesn’t just contain the same old stuff you’ve heard before. This mainly focuses on why often it’s better to do less to get more productive.
But I was most intrigued by the revelation that sleep cycles actually continue when you are awake:
The difference is that during the day we move from a state of alertness progressively into physiological fatigue approximately every 90 minutes. Our bodies regularly tell us to take a break, but we often override these signals and instead stoke ourselves up with caffeine, sugar and our own emergency reserves — the stress hormones adrenaline, noradrenaline and cortisol.
Working in 90-minute intervals turns out to be a prescription for maximizing productivity.
The tools matter and the tools don’t matter
It is easy to sneer at a question about what brand of pen to use, or whether you should use a pencil or a typewriter.
But in this piece, Austin Kleon argues that different tools can help you “get you to a certain way of working in which you can get your conscious, mechanical mind out of the way” to enable creativity.
…handwriting is great for coming up with ideas, for note-taking and big picture thinking…
Typing, on the other hand, is great for producing writing for other people… There’s a thing called “transcription fluency,” which boils down to: “when your fingers can’t move as fast as your thoughts, your ideas suffer.”
Of software designers and broken combs
An interesting way of thinking about skills development that I hadn’t heard of before. Conventional wisdom suggests aiming for a T shaped distribution of skills — (the horizontal bar representing shallow skills across many disciplines; the vertical bar representing deep understanding of one discipline).
The broken comb model suggests developing a moderately deep understanding across many disciplines.
With certain exceptions, organizations with many T-shaped people may have difficulty keeping all of those T-shaped people busy. If the base of my T is icon design, but there are no icons available to design, I am either stuck twiddling my thumbs, or doing something I’m much less good at.
The big problem with change programmes
An intriguing connection between modern human narcissism and corporate change programmes. Did they both start in the same place?
Far from pursuing some unrealistic dream, perhaps we’d be much happier if we learned to live with our imperfections, neuroses and human frailties…
Maybe we need to accept that not all problems are there to be fixed. That our organisations are flawed. They always have been and always will be.
Word count for web pages
As designers have gradually become more senior (or perhaps more experienced), their role in organisations has evolved. But it’s not necessarily a good thing.
Products will always be made through compromise. But in a world where Designers are focused on balancing business needs against user needs, while other stakeholders are focused exclusively on business needs, these compromises will almost always favor the business.
The power of ‘so that?’
A lot of UX and business process related work is about uncovering the true motivations behind a behaviour, not just accepting what people say at face value.
I like this idea of ‘so that?’. It is a bit like the five whys, another technique to help you get to the root cause.
Why Microsoft Office is a bigger productivity drain than Candy Crush Saga
Computers can certainly continue the process of specialisation, parcelling out jobs into repetitive chunks, but fundamentally they are general purpose devices, and by running software such as Microsoft Office they are turning many of us into generalists.
AI don’t kill people, people do
Reflections on whether technological advances will ‘take our jobs’.
…[I]n Western societies, technical advancement has allowed many of us to extricate ourselves from physical, dangerous and demeaning forms of work, and to create careers that are fulfilling beyond renumeration: creatively, intellectually, socially… “job satisfaction”.
Historically, technological advances haven’t meant humans losing jobs. But it has meant we have taken on increasingly complex and interesting jobs. Perhaps the future will bring us further job satisfaction.
That’s not a bad place to be at all. A reminder that we should be grateful for the luxury we have in being able to pursue a good career in the first place, rather than slaving away to make ends meet.
See also: Why you shouldn’t follow your passion
Language in web teams
Content designer Sarah Richards shares an amusing story of a technique she has used to help people from different disciplines and backgrounds who have been talking at cross-purposes.
We are meant to be content and communication experts. But we often see people putting little effort into how they communicate internally, or even within their own teams.
Government Digital Service: Ten tips for getting the best from workshops
Workshops with our department colleagues give us a joint view of our challenges and a shared sense of ownership – but planning and running them is a real skill. To help with your next workshop, we’ve put together our top 10 tips from 6 months of intensive workshopping.
23 workplace horror stories that’ll make you say “WTAF?”
Set aside an hour or two to read some of these jaw-dropping workplace issues.
What product managers can learn from teachers about running great workshops
As it happens, I was recently talking to a colleague about the links between teaching and running workshops. I have come to appreciate the similarities this year. A couple of my colleagues used to be teachers, and working with them has made the parallels become clear.
This article contains some great tips on how to improve your workshops with techniques used by teachers.
The most popular strategies companies use to save money also kill innovation
An interesting take on business process improvements such as Lean and Six Sigma. It suggests that while such process improvements improve reliability, they also make innovation plummet. Moreover, the effects are difficult to spot because they take so long to emerge.
Innovation requires different ways of doing things, and this is exactly what this system ends. But they don’t tell you that in the ISO9000 handbook, do they?
When alumni interviewers screw up, things get weird
The perils of using alumni to reach out to prospective students.
This article mainly pertains to examples found in the US. I am not sure how common this technique is in the UK.
There is a tricky balance to be struck between two of universities’ main sources of income. On the one hand there is the need to keep alumni engaged, which is thought to make them more likely to donate. But if it turns off students — particularly the right kind of students — the long-term risks could be greater.
Although highly selective colleges have become racially and socioeconomically diverse, alumni interviewers tend to be white and affluent. That can lead to awkward moments, said Ari Worthman, director of college counseling at Lakeside School, in Seattle. He recalled a low-income student who sat down with the graduate of a big-name college a couple of years ago. I’m so glad you’re looking at our school, the applicant was told, because we don’t normally interview students like you.
Making good decisions as a product manager
While this article was originally aimed at product managers, the author concedes that it is relevant to any role.
Essentially, it argues that the key to good decision-making is not just understanding what the correct decision would be, but also how quickly you should make each decision. In other words, you need to know which decisions to agonise over, and which to make quickly.
You can be right 99% of the time, but if you’re wrong the 1% of times when it really matters, you’re not an effective decision maker. The takeaway is that when the stakes are high, you should work a lot harder at making the right decision.
Your strategy should be a hypothesis you constantly adjust
Why do strategies often “break down in the execution stage”? According to this study, it is often because big companies fail to learn from new information.
Staff on the ground will often fail to raise the alarm for fear of being blamed for failing to execute the strategy correctly. But often, the flaw was in the plan itself.
The Volkswagen diesel emissions case is one stark example:
VW’s culture — specifically, its executives’ lack of tolerance for pushback from people lower in the organization — seems to have played a major role in its diesel-emissions fiasco… VW leaders lost out on the opportunity to revisit and update the strategy. Meanwhile, engineers had developed software to fool the regulators — postponing the inevitable.
This article suggests taking a ‘strategy-as-learning’ perspective instead. It’s an approach that reminds me a lot of Lean UX methods.
Don’t do what you love
“Do what you love and the money will follow,” is terrible advice given by lucky people.
A brilliant article, along similar lines to my recent post — Why you shouldn’t follow your passion — but put way better.
The problem with finding answers
Product decisions: Are customer requests overrated?
It’s a question we all must ask, not only in prioritization meetings, but every day as we carry out our jobs. What happens if we don’t deliver the feature? This is an important question.
Troubleshooting group ideation: 10 fixes for more and better UX ideas
Useful tips for dealing with strange dynamics in ideation workshops, including when a senior voice is inhibiting the rest of the group.
Functional fixedness stops you From having innovative ideas
5-year-olds are better at creative thinking than you.